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Clarity over complexity

Plan. Comply. Fly.
Less admin. More airtime.
Maintenance that manages itself.

Supplier Program & Vendor Audits

An approved supplier list that runs itself. Every vendor carries a status, an approved scope, certificates with expiry, and a risk tier computed from what they actually ship you. Risk sets how often you audit; audits run offline on an iPad; findings go to the vendor's portal and come back as corrective actions you review and close.

Request demo
Offline
audits on an iPad, photos included
4 inputs
delivery · quality · audit · responsiveness
1 click
from finding to the vendor's portal

From approval to closed finding

One record per vendor. Every step writes to it.

  1. 1

    Approve

    Add the vendor with status, scope and certificates. Chief reads the certificate PDF and fills in number and expiry; you check the holder name matches.

  2. 2

    Buy

    Purchasing checks the list. Suspended blocks the order; Conditional or out-of-scope asks for a reason, recorded on the PO.

  3. 3

    Receive

    Each receipt logs on-time, 8130 and the inspection outcome. Rejected shipments never enter stock and count against the vendor.

  4. 4

    Score

    Delivery, quality, audit and responsiveness roll into one score and a risk tier. High risk means a shorter audit interval.

  5. 5

    Audit

    Send a self-assessment first, then run your checklist on site. Answer No, type a sentence, and Chief writes the finding with the regulatory reference.

  6. 6

    Close

    Findings reach the vendor's portal. They respond with evidence; Chief pre-reviews for root cause; you request changes or close. The PDF is ready for the inspector.

What this module actually does

  • Approved / Conditional / Suspended / Removed status with approved scope, checked by Purchasing before a PO is placed
  • Performance scorecard from your own data: on-time delivery, receiving inspection outcome, 8130 coverage, last audit score, responsiveness to findings
  • Risk tier (low / medium / high) sets the re-audit interval; override with a reason when you need to
  • Vendor audit checklists you own: clone a system template, edit, or import your existing checklist from a spreadsheet; versions are kept
  • Run the audit on an iPad at the vendor's site, offline, with photos as evidence; it submits itself when you are back online
  • Severity-weighted scoring against your pass mark; failing drops an Approved vendor to Conditional
  • Findings emailed to the vendor with a portal link and due date; they respond with evidence, you accept, request changes, or close
  • Vendor self-assessment questionnaires before the visit, with the vendor's answers shown beside each question
  • Certificate expiry reminders to the vendor at 60 days; expired certificates move the vendor to Conditional
  • Audit calendar across every vendor: due, overdue, completed, in progress
  • Chief (optional): drafts the finding from a note or photo, reviews the vendor's corrective action for root cause, reads certificates, writes the executive summary
  • Audit report PDF with executive summary, answers by section, findings and evidence

See the repair station view →